NEW PROCESS THIS YEAR!
Step 1: Online Reservation Form
All reservation requests will be made using this ONLINE RESERVATION FORM. The purpose of this form is to ensure no ticket, table, or underwriting category is accidentally oversold. There are a finite number of tickets/tables available in each category. Once a table, ticket or underwriting category is sold out, we do NOT have the ability to add additional tables or seats.
On the online reservation form you will be asked to provide:
- Your ticket/table level preference
- The number of seats you require
- The names/emails of all attendees on your reservation
- Whether you are interested in a specific underwriting opportunity
Table levels will be granted on a first-come, first-served basis determined by the time-stamp on your Online Reservation Form.
Step 2: Payment Information and Instructions
Filling out the online reservation form is the first part of the reservation process. Specific payment is the second part of the reservation process. Payment instructions will be sent to you within 1-2 days of submitting your online reservation form. Once you have made your payment, you will receive a confirmation email. Please note your reservation is NOT confirmed until your payment is complete.
OPTIONS - there are THREE (3) potential ways to reserve and purchase gala admission:
(**Important note: We kindly ask every person or couple to purchase their own gala admission (individual tickets or portion of a Split-Cost Table). This will allow each family to receive both donor recognition (where applicable) and for the school to provide you with a charitable gift receipt. (This does not apply if you are buying an entire table and inviting your guests at no cost to them.)
1. Individual Tickets: You reserve and purchase individual tickets to the gala and will be assigned to a table according to your preference or grade level.
- Your ticket level is Lollipop Guild ($350/ticket)
- We WELCOME individual ticket purchasers! We have specifically devised both the reservations process and the seating chart to accommodate individual ticket purchasers. The reservations committee will seat you with other individuals ticket holders who have children in or around the same grade as your children.
- If you have a pre-arranged group that does not complete a full table at the time of submission, please make sure to list your seating preference on the form. While there are absolutely no guarantees, every possible effort will be made to honor mutually requested seating preferences among people at the same ticket level.
- 1-2 days following the submission of the online reservation form, you will receive an email from the Reservations Chairs with your ticket confirmation and instructions for payment.
- Your registration is not confirmed until payment is complete. If payment needs to be delayed for any reason, please inform the Reservation Chairs so they can accommodate your request.
2. Split-Cost Table: Reserve a full table on behalf of a pre-arranged group. The group will split the cost of the full table. Each person (or couple) will make their payment to St. Francis on an individual basis. The pre-arranged group must complete a full table at the time of submission.
- Your pre-arranged group will select ONE PERSON, a “Table Captain”, who will complete the online reservation form and select your desired table level on behalf of your group.
- Your ticket level preference will be one of the following:
- Over the Rainbow - 12 seats, $2,500/ticket for a full $30,000 table
- Yellow Brick Road - 10 seats, $2,000/ticket for a full $20,000 table
- Land of Oz - 12 seats, $600/ticket for a full $7,200 table
- Munchkin Land - 10 seats, $350/ticket for a full $3,500 table
- The addition of extra people to a full table will not be permitted
- 1-2 days following the submission of the online reservation form, you, along with each member of your group, will receive an email from the Reservations Chairs with your table confirmation and instructions for payment.
- Your table is not confirmed until ALL members of your full table have completed payment. If payment needs to be delayed for any reason, please inform the Reservation Chairs so they can accommodate your request.
3. Hosted Table: You reserve and purchase an entire table. You are the only individual purchasing this table. Every person sitting at the table is your invited guest.
- As the table host, you will complete the online reservation form to request a table at your desired level.
- Your table level will be one of the following:
- Over the Rainbow - 12 seats, $30,000 table
- Yellow Brick Road - 10 seats, $20,000 table
- Land of Oz - 12 seats, $7,200 table
- Munchkin Land - 10 seats, $3,500 table
- The addition of extra people to a full table will not be permitted.
- 1-2 days following the submission of the online reservation form, you will receive an email from the Reservations Chairs with your table confirmation and instructions for payment.
- Your table is NOT confirmed until payment is complete. If payment needs to be delayed for any reason, please inform the Reservation Chairs so they can accommodate your request.
Non-Table Underwriting Opportunities and Donations:
- You would like to support the Gala and receive some extra perks by donating additional funds, or
- You are unable to attend the Gala but would still like to support the event.
Should you be interested in purchasing an underwriting opportunity, you will find an Underwriting tab on the gala website to purchase your underwriting opportunity or make your donation. Alternatively, you may contact the Underwriting Committee to express your preference.
FREQUENTLY ASKED QUESTIONS:
Q: I would like to attend the gala, but I do not have a pre-arranged table or a group to sit with. May I still come?
A: ABSOLUTELY! We want everyone from the St. Francis community to feel welcome and included in this fun event. We have specifically devised both the reservations process and the seating chart to accommodate individual ticket purchasers. The reservations committee will seat you with other individuals ticket holders who have children in or around the same grade as your children. Simply purchase Lollipop Guild tickets and get ready to party!
Q: What if I have an issue that prevents me from making a reservation on November 13 at 10:00 a.m.?
A: The reservation window opens on November 13 at 10:00 a.m. and will not close until all tickets are sold.Tickets and table categories will be granted on a first come, first served basis. To ensure an equitable process for everyone, we will not grant exceptions to the “first-come, first-served” rule nor will we accept ticket reservation requests before November 13 at 10:00 a.m. If you are unable to make your reservations in a timely manner, please find a friend or “representative” to submit the online reservation form on your behalf. However, if you are interested in an underwriting opportunity, please contact the Underwriting Chairs at your earliest convenience as we are currently accepting and confirming underwriting requests.
Q: What if my preferred ticket or table category is sold out?
A: The online reservation form will indicate if and when a table or ticket category is sold out. If you are reserving tickets as a “Table Captain” on behalf of a group and your desired category is not available, you should reserve individual Lollipop Guild tickets ($350/ticket) for every member of your table, and make note of your seating preference on the online reservation form. While there are absolutely no guarantees, every possible effort will be made to honor mutually requested seating preferences among people at the same ticket level.
Q: May I add additional people to my table?
A: Unfortunately, extra people may not be added to a full table. If a table is designated as a 10-top, you may only have 10 people at that table. The same policy holds true for tables designated as 12-tops.
Q: May I reserve a full table and add my guests at a later time? For example, my pre-arranged group has eight guests at the time of submission and I would like additional time to find another two or four guests.
A: The answer depends on the type of table you reserve.
- If you selected a Hosted Table (you purchased the full table), we do not need to know the names of your guests at this time.
- If you selected a Split-Cost Table, we need to know the names of the entire pre-arranged group so payment instructions can be sent accordingly. Your table is NOT confirmed until ALL members of your full table have completed payment.
- If your pre-arranged group does not comprise a full table at the time of submission, each individual (or couple) in your party should purchase a Lollipop Guild ticket(s). While there are absolutely no guarantees, every possible effort will be made to honor mutually requested seating preferences among people at the same ticket level.
Q: I don’t have a full table, but there are several people I would like to sit with. Can we make seating requests?
A: YES! While there are absolutely no guarantees, every possible effort will be made to honor mutually requested seating preferences among people at the same ticket level. To do this, please reserve individual Lollipop Guild ticket(s) and make sure to list your seating preference on the online reservation form.
Q: I cannot attend the Gala, but I would still like to support the event. What should I do?
A: We are sorry to miss you at the Gala and would like to thank you for your support! Should you be interested in making a donation OR purchasing an underwriting opportunity, you will find an Underwriting tab on the gala website to purchase your chosen opportunity. Alternatively, you may directly contact the Underwriting Committee to express your underwriting or donation preference.
Q: I purchased tickets to the Gala and something has come up and I am no longer able to attend. What should I do?
A: Unfortunately, the school is not able to offer refunds on tickets. Once payment is received, all sales are final. If you are no longer able to attend, please contact the Reservation Chairs to let them know at your earliest convenience. They may be able to assist you in finding someone to take your tickets in the event there is a waitlist.
Q: I would like to wait and pay for my tickets in January. Is that possible?
A: Yes, we can certainly accommodate a delayed payment as long as the Reservation Chairs have been made aware of your request. Please reach out to the Reservation Chairs so the timing of your payment can be noted in our system. Please note: delayed payments not complete by January 12th will result in all reserved tickets or tables being released to the waitlist.
If you have any other questions, please do not hesitate to reach out to the Reservation Chairs, Amanda Savoie and Stephanie Kalamaras, at SFES2024reservations@gmail.com
